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Information
for our Chaplains: |
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to
get to Monthly Religious Service & Programs (RSP) |
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Report
Forms and Instructions |
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Instructions
for Filling Out the
Monthly Religious Services & Programs (RSP) Report Forms
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NOTE:
There are TWO versions of the RSP Report
Form. One is the “FILLABLE”
version. This is actually a Word document with an Excel spreadsheet
embedded in the document. This version has the formulas that
will tally your total numbers at the bottom of the form. If
you are comfortable with filling out the form on the computer
and if you plan to e-mail the report in as an attachment, this
is the form you will want to use. The other version is a “PRINTABLE”
version. This is a “static” PDF document that cannot
be filled out on the computer and that has no formulas (i.e.
it will not tally your total numbers for you). If you are more
comfortable with simply printing off the form and then typing
it or doing it by hand and faxing it in, this is the form you
will want to use. (Others may wish to print this blank form
off and use it as a worksheet before doing the fillable version
of the form.) |
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Instructions
for the two versions of the RSP Report Form are as follows: |
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"FILLABLE"
Version |
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1.
Generally, if you are going to be regularly using the Fillable
Version, you’ll want to save a copy to a folder on your
computer and name it “RSP Master Copy” (though you
can always come back on to the website to get a copy again if
you need it). |
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2.
Each month when you’re ready to work on the RSP Report,
open up your “RSP Master Copy” and under “File”
click on “Save As.” (This way your “RSP Master
Copy” will still be saved in the background with no changes
– i.e. left blank – so you can use it over and over
again.) Name your new document something like “January
2012 RSP Report” and save the document (along with all
changes when you’re done). You should probably create
a folder on your computer in which you keep all of these reports. |
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3.
Most of the areas that you are filling out are simply text boxes.
You just click in the box and type. Then click in another box
when you’re ready to type in that one. |
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4. The main “numbers
graph” of the report is an embedded Excel spreadsheet.
In order to work in this spreadsheet, DOUBLE-CLICK anywhere
on the inside of the spreadsheet. This will make it “pop
up” in front of the rest of the form so you can work
in it “live.” From that point forward, you simply
enter your numbers in the columns. You can tab from box to
box. You will notice that your total numbers are tallying
at the bottom as you go. Type in additional religions/faith
groups as needed in the left-hand column. When you are finished
entering all of your numbers and have reviewed your totals,
DOUBLE-CLICK anywhere outside of the Excel spreadsheet. This
will close it and return it back onto the form and will save
your data.
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5.
When you have finished filling out the form, review
it for accuracy, print a hardcopy for your files, save your
changes and close the form. Then go to your e-mail. Create an
e-mail and attach your saved document to the e-mail. (Please
click on “Attachment” and ATTACH the form that way.
Do NOT try to copy the whole document and paste it into the
body of your e-mail, as we cannot save or properly print it
that way.) Please send the e-mail to randy.myers@vadoc.virginia.gov
(and please CC: to william.twine@vadoc.virginia.gov). |
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"PRINTABLE"
Version |
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1.
You may choose to save the PDF (printable) version to a file
on your computer if you like. That way you can always simply
go to the document and open it and print it right from your
computer. Alternatively, you can go to the website (www.chaplainservice.org),
click on “Chaplains’ Bulletin Board”, click
on the PDF (printable) version icon to open it, and then print
it from there. (You can also do this from your home computer
if you have the internet.) |
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2.
Handwrite or type your info into the form. Don’t forget
to tally your totals at the bottom. Make a copy for your files.
FAX a copy to (804) 358-7020 (or you can mail it to: Chaplain
Service; 2317 Westwood Ave., 103A; Richmond, VA 23230). |
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